From sticky notes to the cloud: the self-updating Kanban Board
Have you ever wondered how a simple board filled with sticky notes can evolve into the driving force behind a team’s efficiency? In this article, we’re not just talking about Kanban, we’re talking about smart Kanban: a system that updates itself automatically.
What is a Kanban Board?
A Kanban board—whether physical or digital—is a visual tool that helps teams track workflows, limit Work in Progress (WIP), and optimize efficiency. Originating from Toyota’s production system, where “Kanban” means “visual signal” in Japanese, it’s now widely used for managing tasks, projects, and team processes
Key components include:
- Task cards
- Columns (e.g., To Do – In Progress – Done)
- WIP limits to prevent overload
- A transparent workflow providing clear task visibility
Why digitalize your Kanban Board?
Digital Kanban boards are essential; no longer just a convenience, but a strategic advantage:
- Real-time collaboration, even remotely
- Enhanced task traceability
- Seamless integration with CRMs, apps, and other tools
- Automation and smart notifications, eliminating manual updates
How to digitalize your Kanban Board (and go beyond)
- Define your workflow: map each phase of your process clearly
- Select the right tool: choose from Trello, Jira, Asana, or a custom solution depending on your needs
- Set up your board: create columns, cards, and establish WIP limits.
- Add automations: this is the game-changer
For one of our clients, we developed a digital Kanban Board displayed on a large screen directly on the production floor. The status of each task updates automatically, thanks to seamless integration with their internal systems.
In practice, when a task is completed, the board updates automatically, with no manual input required.
The result? More time saved, no more flying sticky notes, fewer errors, and greater overall efficiency.
Get in touch to request a demo of the solution.
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